Project Coordinator

Butler, WI
Full Time
Accounting and Finance
Entry Level
Company Name: Blair Fire Protection
Position Title: Project Coordinator 
Location: Butler, WI

Blair Fire Protection is the company of choice for fire protection systems from design, installation, and service to complex specialized systems.  We are seeking a seasoned Project Coordinator to support our sales, design, and finance teams onsite.

The Project Coordinator will report directly to the Accounting Manager.

A Day in the Life – Project Coordinator:

Sales-Related Tasks
  • Bid information – Responsible for Bid List and Bid Log
  • Bid Submission
  • Contract Management/Administration (Docusign)
  • Job Estimates (PIS report) entry into Sage Intacct
  • Bid Bonds
  • Procure and provide COIs to our customers
  • Identifying and managing changes to the project scope, including obtaining necessary approvals and updating project documentation. 
Design-Related Tasks
  • Submittals/Drawings
  • Plan Approval/Tracking
  • Permit Submission and Management
  • Waterflow Information
  • Procore administration
  • Plotter Maintenance
  • Assisting with the procurement process by obtaining quotes, negotiating contracts, and coordinating delivery of materials and equipment. 
Finance and Administration-Related Tasks
  • Assistance with collections
  • Monitoring project expenses, identifying cost variances, and implementing corrective measures to stay within budget constraints. 
  • Maintaining comprehensive project documentation including contracts, permits, change orders, progress reports, and as-built drawings. 
  • Responding to requests for W9, ACH information, etc
  • Managing the Administration of Lien Waivers received from customers
  • Assistance with Supplier Waivers for our Customers
  • Assistance/coverage as it relates to processing credit card payments for our customers
  • New Vendor Package Completion
  • Administration and setup of Customers’ Supplier Portals
  • Assistance Service Sales through the job contract process (SOV Creation, Billing, etc)
  • Assistance with managing proper sales tax applications within the Service Department
  • Other Administrative tasks (ordering checks, stuffing AP envelopes, etc.)
Other Tasks and Duties as Assigned

What skills are required as a Project Coordinator at Blair Fire Protection?
  • High School diploma or equivalent, required
  • Associate degree in Accounting is a plus
  • Minimum of 1-2 years previous bookkeeping/ accounting and or financial experience in a construction or related environment, preferred
  • Strong understanding of the life cycle of a construction project and adhering to contract compliance requirements
  • Strong attention to detail coupled with an attitude of perseverance and a proven track record of being able to follow through/complete a project
  • Good verbal and written communication skills
  • High level of organization and time management skills while working in an extremely fast-paced environment
  • Ability to work independently, multi-task, and prioritize
  • Flexible, adaptable, detail-oriented, and self-motivated
  • Basic knowledge of Microsoft Word, Excel, Outlook, and modular accounting platforms (i.e. Sage, Viewpoint, PENTA)

Blair Fire Protection is an Equal Opportunity Employer.

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As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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