Maintenance, Repair & Operations Parts Manager
Maintenance, Repair & Operations Parts Manager (Maintenance Level 3)
Specialty Cheese Co.
Reeseville, WI
Parts Warehousing & Inventory Management
Maintain equipment master spare parts list in CMMS, including on-hand target levels by part. Recommend and obtain approval for changes from Maintenance Manager.
Maintain parts master data (part description, numbers, vendor information, inventory, etc.); revise master data to ensure CMMS system is maintained and up to date.
Establish, organize, and maintain spare parts shelves, bins, and cabinets.
Ensure all parts have an identified location, are labeled, and movement transactions are recorded timely and accurately.
Ensure proper inventory levels are maintained for parts while maximizing turns and limiting maintenance part stockouts.
Follow process to ensure parts are checked out from the part storage room properly and consistently in compliance with SOPs.
Conduct Material Replenishment Processes (MRP) as needed.
Identify slow-moving or obsolete parts quarterly and report to Maintenance Manager, requesting disposition.
Conduct regular cycle counts and physical inventory of all parts based on frequencies determined by criticality and SOPs.
Receive all equipment parts and maintenance supplies and record in CMMS according to established processes.
Responsible for ensuring housekeeping and organization of spare parts areas.
Reporting
Establish KPIs and metrics to monitor MRO performance.
Generate reports and analyze part usage to identify usage trends, high-turning parts, and where parts are being used within the plant.
Purchasing, Receiving, & Supplier Management
Identify, source, and negotiate parts and service(s); help identify lowest-cost alternatives that meet quality requirements set by the Maintenance Manager.
Purchase parts and services used in facility/equipment preventive maintenance, including but not limited to purchase requisition, quote obtainment, and PO creation, including receiving appropriate purchasing approvals.
Maintain strong working relationships and direct communication with parts suppliers and service vendors to confirm shipping/service schedules and monitor open purchase orders to ensure on-time deliveries.
Competencies and Expectations
Must be able to work and lead in a team environment.
Ability to communicate in a professional manner and work with all levels of the organization and outside contacts.
Must be a self-starter with the ability to work with minimal supervision.
Demonstrated strong written and verbal communication skills.
Demonstrated decision-making skills.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to develop and write SOPs for storeroom and maintenance activities.
Ability to write routine reports and correspondence.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Responsible for the security of spare parts areas from unauthorized personnel.
Assist in the acquisition, retention, and organization of the maintenance department’s catalogs, O&M manuals, and parts lists in both electronic and hard copy form.
Good understanding of preventive maintenance processes and procedures.
Must be adaptable to change with good change management skills.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and reduce plant and equipment downtime.
Attend all safety, MRO process, CMMS, and maintenance training as required.
Assist maintenance and plant personnel with acquiring needed parts, materials, services, and with equipment troubleshooting.
Ability to use material handling equipment such as two-wheel dollies, platform carts, and pallet jacks, both hand and motorized.
Perform all other duties as assigned by management.
Maintain a valid state driver’s license to occasionally conduct parts and equipment runs when required.
Physical Requirements
Ability to occasionally lift up to 50 pounds.
Ability to ascend and descend stairways to access storage mezzanines.
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