Project Coordinator

• P - Professional: We conduct ourselves with expertise, skill, and courtesy in all interactions, maintaining high standards of work and communication.
• R - Respectful: We treat every team member, client, and partner with dignity, value diverse perspectives, and foster an inclusive environment.
• I - Integrity: We are honest, transparent, and accountable for our actions, building lasting trust through ethical behavior and keeping our promises.
• D - Dependable: We are reliable and committed to delivering on our obligations consistently, ensuring projects are completed on time and to specification.
• E - Everyone is a team player: We collaborate effectively, support each other's success, and understand that our collective effort drives the company's achievements.

• Immediately reporting any potential safety hazards or incidents observed in the field or office.
• Ensuring all safety documentation (e.g., permits, checklists, meeting minutes) is complete, current, and properly filed.
• Supporting the coordination of safety training and the distribution of appropriate Personal Protective Equipment (PPE).
• Leading by example and promoting safe work practices in all communications with field personnel.

• Assist the Project Manager in the planning, execution, and closeout of multiple projects simultaneously.
• Manage and maintain all project documentation, including contracts, blueprints, change orders, submittals, permits, and closeout documents, ensuring accuracy and accessibility.
• Prepare project reports, schedules, and budgets under the direction of the Project Manager.

• Serve as a primary point of contact for field glazier technicians, addressing day-to-day operational questions and relaying information from project management.
• Coordinate project schedules, material deliveries, equipment rentals, and subcontractor activities to align with project timelines.
• Facilitate effective communication between the office, field crews, general contractors, and suppliers.

• Track and monitor project materials, coordinating with suppliers to ensure timely ordering and delivery to job sites.
• Assist with the procurement of materials and equipment, ensuring adherence to budget constraints.
• Help prepare job site startup packets, which include safety information, scopes of work, and key contacts.

• Process expense reports, receipts, and timecards accurately and promptly.
• Assist with project billing and invoice preparation.
• Collaborate with PMs to track project progress and estimated completion status.
• Process and maintain organized records of project invoices, documentation, and correspondence.
• Track and archive product warranties and project close-out documents.
• Retain and process vendor and sales invoices.
• Ensure that project files are complete, accurate, and up to date.
• Organize and schedule project meetings, preparing agendas and documenting meeting minutes.  Assist in preparation for QSOC field meetings/ events.
• Perform general administrative and clerical duties to support the field operations team.  Including supply ordering for office and cleaning functionality.
• Administrative oversight of the fleet, keeping registration and insurance compliance current and assertively reporting any safety observations or concerns.

• Act as a member of the EOS L10 meetings, representing leadership and strategic solutions for the company's path forward.

• Experience: 3-4 years of experience in a project coordination, administrative support, or logistics role, preferably within the construction, manufacturing, or a related trade industry.
• Education: High school diploma or equivalent; an associate or bachelor's degree in construction management, Business Administration, or a related field is a plus.
• Skills:
  • Strong organizational skills and attention to detail are paramount.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Sage, ComputerEase) is highly desirable.
  • Ability to read and interpret blueprints and construction documents is a plus.
  • Strong problem-solving abilities and a proactive approach to challenges.
  • Ability to work independently and as part of a team in a fast-paced environment.

• Environment: This role is primarily office-based in Milwaukee, but may require occasional visits to commercial construction sites. Field visits will require adherence to all site-specific and company safety protocols, including wearing appropriate PPE.
• Physical: The ability to sit for extended periods, use a computer, and lift up to 25 pounds occasionally is required. Site visits may involve walking on uneven surfaces and exposure to outdoor weather conditions.
• Hours: Standard business hours are the norm, but occasional extended hours may be required to meet project deadlines.

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.